Finance Officer

Location UK / Belfast

Job Type Permanent part-time

Salary £15000 - 25000

Updated 1 week ago

Reference 1441047

 Job Description

Vacancy for a Part Time Finance Officer working out of our Head Office in Antrim.

Flexible working hours Monday – Friday (25 hours per week)

Key Responsibilities

Sales Ledger

  • Preparation and processing of sales invoices.
  • Maintenance of the sales ledger including setting up new accounts when appropriate.
  • Aged debt reconciliation
  • Credit control

Purchase Ledger

  • Maintenance of the purchase order register
  • Preparation of purchase orders
  • Processing of supplier invoices including matching to purchase orders and posting to purchase ledger
  • Maintenance of the purchase ledger including the preparation of supplier statement reconciliations
  • Preparing and posting supplier payments

Bank & Cash

  • Processing income, bank lodgements and credit control including issuing remittance advice
  • Preparation and processing of all sundry payments and bank transfers
  • Reconciliation of bank accounts
  • Petty cash

Other Duties

  • Cash flow projections
  • Assisting with the maintenance of Care Free in matters relating to accounts.
  • Supporting the work of the Payroll Officer and providing cover in their absence
  • Any other reasonable duties required by the Management Accountant or Head of Finance
  • Ensuring that duties are carried out in accordance with the Charity’s financial procedures.

 

Detailed List of Duties / Tasks

PURCHASE LEDGER

  • Maintenance and set-up of PL accounts
  • Raising purchase orders
  • Matching of invoices to purchase orders
  • Posting invoices to Pegasus Opera
  • Maintain purchase order register
  • Preparation of suggested payments report
  • Processing PL payments and creation of BACS file
  • Sending out remittances
  • Processing of sundry payments
  • Allocating payments and credit notes
  • Reconciliation of supplier statements
  • Reconciliation of Aged Creditors
  • Closing Purchase Ledger

SALES LEDGER

  • Maintenance and set-up of accounts in Opera
  • Set-up funders in Carefree
  • Amend charge rates in Carefree
  • Calculation of income due from and Invoicing of 4 x health trusts
  • Invoicing of private clients
  • Preparation of variance analysis
  • Reconcile Aged Debtors
  • Closing ledger

BANK

  • Posting BACS and cheque receipts and posting of same
  • Investigation of short falls in receipts and raising / posting of credit notes
  • Posting of bank lodgements
  • Posting non-sale receipts, sundry payments and bank transfers
  • Reconciliation of bank accounts x 2
  • Maintain and post petty cash
  • Simple cash flow projections
  • Maintain schedule of daily cash balances

CREDIT CONTROL

  • Chase outstanding debts

NOMINAL LEDGER

  • Maintenance and set-up of nominal accounts
  • Transfer of wages, cashbook, sales ledger and purchase ledger files
  • Set-up of monthly recurring journals and backup schedules
  • Preparation on monthly prepayments
  • Preparation of monthly accruals
  • Posting of NL journals
  • Updating monthly management account schedules
  • Analysis of variances on P&L expenses

ADMIN

  • Carry out backups of Pegasus Opera
  • Deputising for payroll officer in their absence
  • Submission of monthly management pensions
  • Analysis of APD payroll cost
  • Dealing with opera problems

The above is given as a broad range of duties and is not intended to be a complete description of all tasks. It is important to note that the responsibilities may change to meet the evolving needs of the services that Extra Care provides.

 

A NOTE FOR RECRUITMENT AGENCIES

We prefer to hire people directly, however we do have a preferred supplier list for when we would like assistance in filling vacant positions.