Clerical Officer (Grade 3)

Location UK / Belfast

Job Type Fixed term contract

Salary See description

Updated 6 days ago

Reference 1439566

 Job Description

Excellent oppportunity for Clerical Officer (Grade 3) based in Belfast.

Academic Schools and Administrative Departments

Queen’s is in the top one percent of global universities and one of the largest employers in Belfast with over 24,000 students, 4,200 staff and an annual turnover of some £300m.

The University has an ongoing requirement for Clerical Officers to support professional services in Schools and Departments across the organisation and maintains a Clerical Register of suitable applicants to fill vacancies as and when they arise throughout the University.

At Queen’s, a clerical role could involve supporting Schools to deliver teaching excellence or world leading research, or providing professional support to our Directorates.  Roles could be as varied as supporting post graduate student courses in the School of Mathematics and Physics, or as part our HR Hub team helping to support our staff and deliver our People and Culture strategy.

If you have a minimum of two years (demonstrable) recent relevant work experience in an administrative environment and are looking for varied and interesting work, great benefits and career development and progression, click here to find out more and submit an application.

The successful candidate must have:

  • A minimum of five GCSEs at Grade C or above (or equivalent) to include English Language and Mathematics or NVQ Level 2 Administration (or equivalent) *Please note that you must state your GCSEs or equivalencies.  Higher qualifications such as a degree do not fulfil this requirement.
  • A minimum of two years (demonstrable) recent relevant work experience in an administrative environment to include evidence of the following:
  • Maintaining databases and spreadsheets
  • Producing general correspondence
  • Experience of providing clerical/secretarial assistance in line with organisational procedures
  • Dealing with customer queries
  • Competent in the use of Microsoft Office and windows applications.

Benefits include competitive salary, contributory pension scheme, training and development opportunities and generous holiday entitlement of 42 days paid leave a year (pro rata for part-time staff).  For more details of the benefits of working for Queen’s please see the website.

We currently have a large number of temporary posts (ranging from 6 – 24 months) in addition to permanent full and part-time opportunities, and particularly welcome applications from candidates interested in temporary posts.

Please note, if you are appointed to a temporary post you will have access to an internal redeployment portal 6 months before your contract end date to allow you to apply and be considered for suitable posts across the University.

All candidates who are shortlisted will be invited to complete a series of online skills assessment.  A successful test result will be valid for 2 years from date of completion and candidates will not be required to undergo testing again during this period when applying for Grade 3 Clerical Register. 

Candidates who failed interview in the last 6 months will not be eligible to apply for this exercise.

*The University reserves the right to close advertisement on receipt of 250-350 applications.

Salary scale: £18,342 to £21,236 per annum

To Apply please click the APPLY NOW button below to be directed to our website.

Closing date: Monday 23 September

Anticipated interview date: week commencing 4 November 2019

Queen’s University Belfast is an equal opportunities employer. We welcome applications from all suitably qualified persons. However, as protestant men are currently under-represented in this particular category of work, we would particularly welcome applications from this group.

For full job details and criteria please see the Candidate Information link on our website by clicking ‘apply’.  You must clearly demonstrate how you meet the criteria when you submit your application.

The University is committed to equality of opportunity and to selection on merit.  We welcome applications from all sections of society and particularly from people with a disability. 

Fixed term contract posts are available for the stated period in the first instance but, in particular circumstances, may be renewed or made permanent, subject to availability of funding.