Accounts Payable Administrator

Location UK / Mid Down

Job Type Permanent full-time

Salary Negotiable

Updated 3 days ago

Reference 1437393

 Job Description

Reporting to the Accounts Payable Manager you will be tasked with completing a range of Accounts Payable activities to support our business needs

Our VISION, quite simply, is to be: The UK’s primary Building Services provider. Designing, developing and delivering innovative, value adding and sustainable building service solutions.

We are currently looking to fill the role of Accounts Payable Administrator for Kane Group Building Services.  This role represents an excellent opportunity to develop a career within our progressive and successful business. 


Position Description

Job Title

Accounts Payable Administrator



Reporting to:

Accounts Payable Manager




Standard hours 35.5 per week (Mon – Thurs 8.30am – 5pm, Fri 8.30am – 3pm)


Job Summary:


Reporting to the Accounts Payable Manager you will be tasked with completing a range of Accounts Payable activities to support our business needs

Responsibilities of role:

•       Maintain Purchase Ledger including registering of invoices / credit notes received daily, processing for receipt of goods, matching with purchase order and ensuring controls at each stage agree with supporting records

•       Ensure Non-PO invoices are authorised, coded and processed.

•       Ensure all supplier invoices are processed in accordance with laid down procedures and audit regulations carrying out any follow ups when necessary.

•       Research and resolve invoice discrepancies and issues. Ensure resolved queries are actioned and removed from query on a daily basis.

•       Ensure weekly sub-contractor invoices are checked to payment certificates, resolving any discrepancies and processing in a timely manner

•       Processing of company credit cards

•       Prepare and process payments for weekly and monthly BACS payment runs.

•       Preform Supplier reconciliations monthly for review and if required request copy invoices.

•       Maintain supplier records

•       Correspond with suppliers/sub-contractors and respond to enquiries

•       Prepare for month end close ensuring deadlines are met in accordance with financial calendars

•       Provide supporting documentation for audits

•       Ad hoc reports and deal with any unexpected items arising.

•       Develop a good working relationship with all stakeholders in particular our procurement, labour resourcing and commercial colleagues

•       Any other duties required to fulfil the requirements of the position


Personnel Specification





Minimum 5 GCSEs (or equivalent) including maths & English





Experience & Knowledge

At least three years’ experience in a similar accounts payable position



Good skills in MS Office computer packages specifically MS Excel and MS Word





Abilities & Skills

Ability to take ownership of duties and a willingness to grow and learn within the AP team and company.



Excellent organisational skills and the ability to prioritise own workload. Developed problem solving skills, including the ability to manage conflicting work demands.



Capacity to work independently with limited supervision



Demonstrates a strong customer orientation



Possess excellent interpersonal and communication skills including the ability to liaise and advise staff at all levels.



Can deliver high quality work with excellent attention to detail



Good communication skills, both written and verbal with good presentation and interpersonal skills.



Capable of task management, problem identification and resolution.



To be flexible and work as part of a team.



Able to work under pressure and meet short deadlines.



Must be very ‘hands on’ with can do attitude



Criteria may be enhanced to facilitate shortlisting

To apply:

If you are interested in joining this team in this exciting and challenging role, please send your up-to-date CV and covering letter by clicking ‘Apply now’ below.

Closing date for receipt of CVs is Monday 23rd September 2019 at 12pm.