Receptionist with Administrative Duties

Location UK / Dungannon Area

Job Type Fixed term contract

Salary Not disclosed

Updated 1 week ago

Reference 1433927

 Job Description

Fantastic opportunity for a Receptionist with Administrative Duties.


TBC Receptionist with Administrative Duties

Job Reference: RAD-13.08.19

Location: Dungannon

Status: Full Time

Contract Type: Fixed Term Contract (12 month)

Working Hours: Monday to Friday 9am to 5.30pm

The Job Role:

To ensure customers are dealt with in a prompt and courteous manner and the highest level of customer satisfaction is attained with both with internal and external customers. You will also provide a positive first impression. You will ensure customers achieve their particular objective when contacting the company.

Assist with general administrative duties in line with company policy and procedures whilst ensuring that all work completed complies with manufacturer and industry guidelines.

The Responsibilities:

  • Answer telephone enquiries promptly and in the correct manner (refreshing and enthusiastic tone).
  • Record customer telephone enquiries on the manual log detailing the customer name, date and time, whom the call went to and additional customer comments. All calls must be recorded.
  • Ensure messages are accurately recorded and relayed to the appropriate person / department.
  • Calls must not divert back to switchboard, they must be offloaded as soon as possible to the appropriate recipient to free up the switchboard for calls.
  • Ensure that department manager email a list of who is absent and when they are expected to return each day.
  • Attendance recording for each site.
  • Ensure that good relationships are maintained and developed with internal and external customers by meeting their requirements and exceeding their expectations.
  • If the call is a complaint then it should be directed to the departmental manager and documented who it was transferred to.
  • Organise and book travel arrangements
  • You are required to assist in providing cover for bank holidays and over holiday periods.
  • Comply with all Health and Safety legislation to ensure safety and well being of self, colleagues, customers and visitors.
  • Ensure the maintenance of equipment and other materials.
  • Ensure workstation area is kept tidy, free of clutter & clean at all times.
  • Managing and distributing both internal and external post.
  • Ensure correct postage per item is used.
  • Provide tea and coffee to waiting customers as required.
  • Complete other ad hoc duties as required.
  • Complete general administrative duties as and when required such as the administration of the refrigerated vehicle delivery process and the vehicle rental process in conjunction with Proximo

Other Information:

  • Fixed Term Contract for up to 12 months with the potential of an extension
  • Hours of work will be Monday to Friday 9:00am – 5.30pm
  • 30 days holiday (20 annual, 10 stats)
  • Access to Health shield medical cash plan
  • Company Life Insurance
  • Company Pension Scheme

For more informationa and to apply for this role, please click on the APPLY NOW button below to be directed to the company website

Closing Date – Tuesday 27th August 2019