Legal PA PIMN Belfast

Location UK / Belfast

Job Type Permanent full-time

Salary Not disclosed

Updated 1 week ago

Reference 1418628

 Job Description

We require a Legal PA to provide support two partners in our highly regarded personal injury and medical negligence team. Based across London and Manchester, our personal injury and medical negligence team work for claimants throughout the UK and also act on behalf of claimants living abroad.

The Firm

Fieldfisher is a European law firm with market leading practices in many of the world’s most dynamic sectors. We are an exciting, forward-thinking organisation with a particular focus on technology, finance & financial services, energy & natural resources, life sciences and media.

Our growing European network of offices supports an international client base alongside our Silicon Valley and China colleagues. We also work in a number of other jurisdictions through dedicated country teams.

Among our clients we count social media sites and high street coffee chains as well as pharmaceutical, life sciences and medical devices companies, energy suppliers, banks and technology leaders.

Clients choose to work with us because we deliver commercial, pragmatic and innovative solutions through our exceptional legal expertise and experience, on time and on budget.

Our network has more than 1000 people working across 20 offices providing highly commercial advice based on an in-depth understanding of our clients’ needs.

We operate across our offices in Amsterdam, Beijing, BelfastBirmingham, BolognaBrussels, Düsseldorf, Frankfurt, Hamburg, London, LuxembourgManchester, Munich, Milan, Paris, Rome, Shanghai, Turin, Venice and Silicon Valley.

In 2017, Fieldfisher was named Law Firm of the Year in Western Germany at the Juve Awards, and Law firm of the Year at the British Legal Awards. 2018 saw Fieldfisher named Law Firm of the year at the Legal Business Awards 2018.

Fieldfisher’s Condor Alternative Legal Solutions won the award for ‘New Business and Service Delivery Models’ at the FT Innovative Lawyers Europe Awards 2017.  Fieldfisher also won Personal Injury Team of the Year at the Solicitors Journal Awards 2017.

The Team

We require a Legal PA to provide support two partners in our highly regarded personal injury and medical negligence team. Based across London and Manchester, our personal injury and medical negligence team work for claimants throughout the UK and also act on behalf of claimants living abroad. They are highly regarded for their depth of knowledge and breadth of experience. The department consists of eight partners, three associates and three solicitors. This role works in one of the most successful PIMN team’s in the country. This role is Manchester based, supporting London partners.

  • Diary management responsibilities including making appointments, organising meetings and ensuring the smooth running of such meetings including ordering refreshments etc. as appropriate.
  • File management responsibilities.   Opening and closing files including ensuring electronic filing systems are maintained accurately and up to date.  Undertake e-mail management (manage inbox and file e-mails), ensuring that urgent emails are promptly picked up by fee earners, or forwarded to another fee earner in their absence.
  • Proactive client liaison including take messages, pass on information and deal with simple queries.
  • Work collaboratively with other secretarial support to provide a responsive and professional secretarial support service to fee earners and clients.
  • Proactive management and co-ordination of the Partners’ billing and financial requirements.
  • Processing expenses, invoices and payments received, ensuring that the correct charge codes are used and follow up action taken where appropriate
  • Audio and copy typing of legal documentation and correspondence to a high standard.
  • Document restyling using house styles and client document styles
  • Manage the production of all documents (even those not typed personally) from initiation to delivery back to the relevant fee earner, involving Document Specialists as required.
  • Organising conference calls on behalf of the fee earners in a timely fashion.
  • Organising transport, accommodation and related documentation for international travel as required.
  • Prepare client registration documents, engagement/assignment letters, conflicts checks, money laundering information and audit letters, with direction from partner/fee earner.
  • Maintain CRM by updating InterAction and maintaining fee earner contact lists and updating calendar invites with the correct BD information.
  • Support Marketing and Business Development administration e.g. prepare alerters, web site pages, tenders, presentations, contact sheets etc.
  • Any additional ad hoc tasks as required.
  • Be a role model and exemplify the firm’s values
Key Skills & Experience
  • Experienced Legal Secretary/PA with previous experience.
  • Must have experience building relationships with external clients and client PA’s.
  • Must possess excellent diary management, organisation and prioritisation skills.
  • Must be able to communicate effectively and build good relationships with clients and staff within the firm.
  • Must work well as part of a team.
  • Must be a competent, fast and accurate typist.
  • Must be competent at producing legal documents to a high standard.
  • Professional telephone manner and the ability to accurately record and pass on messages.
  • Sound technical skills in the following areas:
  • Microsoft Office IT skills – Word, Excel, PowerPoint, Publisher, Outlook (Fieldfisher uses Microsoft 2010).
  • Proven document or case management skills (Fieldfisher use iManage).
  • Proven experience of using a legal computerised finance system (Fieldfisher use LexisOne).
  • Proven experience of using a Client Relationship Management system (Fieldfisher use InterAction).
  • Minimum typing speed of 65 wpm with a good level of accuracy.

Personal attributes:

  • Must be able to pre-empt and demonstrate initiative in ensuring the workload is managed efficiently maintaining effective communication with the fee earner at all times.
  • Must have a ‘can do’ approach and be willing to develop the role to ensure a high level of unsupervised support as far as can be attainable is provided.
  • Must be able to work autonomously and aim to resolve problems, identify solutions with minimum of supervision and direction.

Fieldfisher aims to ensure equality of opportunity and we are actively working towards improving the diversity of our staff.  All applications will only be considered on merit and the applicant’s suitability to meet the requirements of the role.