Administrator

Location UK / Belfast

Job Type Fixed term contract

Salary Not disclosed

Updated 3 days ago

Reference 1420639

 Job Description

Excellent opportunity for an Administrator based in Belfast


Role: Administrator

Department: Building Maintenance

Contract: Maternity cover, 9-month, full time, – 37.5 hours per week

Reports to: Administration Co-ordinator

Job Description

The successful candidate will provide an effective administrative service to the Maintenance office and site team, ensuring the smooth running of the office and systems. To be a Contracts Administrator in a Construction Company operating in the Social Housing, Market. To utilise the in-house systems in place while understanding, implementing and adhering to the company SHEQ policy/strategy. 

Main Duties / Accountability

  • Effective scheduling of works to field based Engineers ensuring maximum productivity on a daily basis.
  • Utilise in house IT systems to the full and ensure work is progressed and completed effectively
  • Prioritise workload
  • Maintain confidentiality of private and confidential information
  • Ensure correct internal and external distribution of correspondence
  • To provide an efficient, courteous and professional approach to all telephone callers
  • To record and convey accurately and at the appropriate time incoming or outgoing messages
  • To take accurate facts and contact details for the recipient of the message
  • Carry out filing as per standard filing system, keeping files up to date using the in-house system & any hard copies as required
  • Monitor and review all contract files to ensure procedures are being followed and files are up to date.
  • Ensure that emails are dealt with appropriately and efficiently. 
  • Ensure that controlled documents are recorded appropriately (Gas, Elec certs etc)
  • Any other reasonable management request.

Experience

Essential;

  • A Minimum of 12 months previous Administration Experience

Desirable;

  • Previous relevant experience either in the Construction Sector or Social Housing Sector. 

Skills / Knowledge

Essential;

  • Excellent organizational skills
  • Effectively manage time in order to meet deadlines
  • Professional attitude and approach to work
  • Ability to competently operate MS office (Word & Excel)
  • Organized
  • Excellent communication skills.
  • Self-motivated ➢ Enthusiastic
  • Flexible & adaptable
  • Good verbal & written communication skills.

Desirable;

  • Ability to work on more than one project at a time
  • Ability to process information from more than one source.

Education / Qualifications 

Essential;

  • 5 GCSE’s including English and Maths
  • NVQ Level 2 Administration or equivalent

Desirable;

  • NVQ Level 3 Administration/Customer Services or equivalent.

To apply please click on the APPLY NOW button below to forward an up to date CV

Closing date: 21st June 2019