Document Control Manager

Location UK / Mid Down

Job Type Permanent full-time

Salary Negotiable

Updated 1 week ago

Reference 1402503

 Job Description

As Document Control Manager you will manage the Document Control team and the service it delivers so that it meets the organisation’s day to day needs and its longer-term strategic requirements.

 

Kane Group Building Services is a local organisation of trusted professionals offering multi-disciplined Building Services with a turnover approaching £45 million. The company offers a depth of experience and skills spanning all areas of:

 

  • Electrical
  • Facilities Management
  • Prefabrication Services
  • Mechanical

 

Our VISION, quite simply, is to be: The UK’s primary Building Services provider. Designing, developing and delivering innovative, value adding and sustainable building service solutions.

 

We are currently looking to fill the role of Document Control Manager to manage our Document Control team, based at Kane Group Head Quarters, Banbridge. This post is a permanent full-time post and is subject to a 6 months probationary review and is an excellent opportunity to develop a career within our progressive and successful business.

 

Location:                              Head Quarters – Banbridge, Co Down

Start Date:                           ASAP

Hours:                                   8.00am – 5.00pm

Salary:                                   Negotiable, depending on experience

Responsible to:                   Operations Director

 

Job Summary:

In this position you will manage the Document Control team and the service it delivers so that it meets the organisation’s day to day needs and its longer-term strategic requirements.

 

Full in-house training will be given on our processes and IT packages, as well as additional courses relevant to the role, if the applicant so wishes. 

 

Responsibilities of role:

 

•          Manage the Document Control team and the service it delivers so that it meets the organisation’s day to day needs and its longer-term strategic requirements.

 

•          Maintain and develop the current Document Management Procedures and existing Electronic Document Management System (EDMS).

 

•          Provide an interface to IT Support for Document Control issues, which include process enhancements to existing software. 

 

•          Ensure that all system users are provided with adequate training and support to enable them to successfully adhere to Document Control procedures and to ensure they are competent users of our EDMS system.

 

•          Monitor compliance against the policies and procedures for Document Control through regular quality checks and audits, providing advice and guidance to address problems and where appropriate issue corrective actions to resolve non-compliances.

 

•          Provide support to project teams and all departments by responding to requests and queries regarding documentation.

 

•          Identifying industry trends and recommending Document Control “best practices.”

 

•          Process many documents daily, including uploading & downloading drawings / documents.

 

•          Maintain accurate document record logs of all drawings and documents issued by all parties at each stage of a project. 

 

•          Build, manage & maintain relationships with clients, contractors, other construction professionals, suppliers and staff.

 

•          Report to Operations Director daily.

 

•          Maintains knowledge of Kane Groups company values and strategic plan.

 

•          Any other duties required to fulfil the requirements of the position.


 

 

Essential Criteria:

 

•          Previous experience managing a Document Control/Administrative team.

 

•          Excellent computer skills including the ability to operate all Microsoft Office packages efficiently.

 

•          Effective oral and written communication skills.

 

•          Organised and structured approach to your work with the ability to meet deadlines.

 

•          Must be a self-starter with a proactive attitude, results-oriented focus; and willing and capable to assume additional responsibilities

 

Full UK driving licence is required


 

 

Desirable Criteria:

 

•             Experienced EDMS user with knowledge/experience of using Viewpoint for Projects and other EDMS systems.

 

Criteria may be enhanced to facilitate shortlisting

 

To apply:

 

 

If you are interested in joining this team in this exciting and challenging role, please send your up-to-date CV and covering letter by clicking ‘Apply now’ below.

 

Closing date for receipt of applications is Friday 26th April 2019 at 12pm

 

Kane Group Building Services is a local organisation of trusted professionals offering multi-disciplined Building Services with a turnover approaching £45 million. The company offers a depth of experience and skills spanning all areas of:

  • Electrical

  • Facilities Management

  • Prefabrication Services

  • Mechanical

Our VISION, quite simply, is to be: The UK’s primary Building Services provider. Designing, developing and delivering innovative, value adding and sustainable building service solutions.

We are currently looking to fill the role of Document Control Manager to manage our Document Control team, based at Kane Group Head Quarters, Banbridge. This post is a permanent full-time post and is subject to a 6 months probationary review and is an excellent opportunity to develop a career within our progressive and successful business.

 

Location:                              Head Quarters – Banbridge, Co Down

Start Date:                          ASAP

Hours:                                   8.00am – 5.00pm

Salary:                                   Negotiable, depending on experience

Responsible to:                Operations Director

 

Job Summary:

 

In this position you will manage the Document Control team and the service it delivers so that it meets the organisation’s day to day needs and its longer-term strategic requirements.

Full in-house training will be given on our processes and IT packages, as well as additional courses relevant to the role, if the applicant so wishes.

 

Responsibilities of role:

Manage the Document Control team and the service it delivers so that it meets the organisation’s day to day needs and its longer-term strategic requirements.

Maintain and develop the current Document Management Procedures and existing Electronic Document Management System (EDMS).

Provide an interface to IT Support for Document Control issues, which include process enhancements to existing software. 

Ensure that all system users are provided with adequate training and support to enable them to successfully adhere to Document Control procedures and to ensure they are competent users of our EDMS system.

Monitor compliance against the policies and procedures for Document Control through regular quality checks and audits, providing advice and guidance to address problems and where appropriate issue corrective actions to resolve non-compliances.

Provide support to project teams and all departments by responding to requests and queries regarding documentation.

Identifying industry trends and recommending Document Control “best practices.”

Process many documents daily, including uploading & downloading drawings / documents.

Maintain accurate document record logs of all drawings and documents issued by all parties at each stage of a project. 

Build, manage & maintain relationships with clients, contractors, other construction professionals, suppliers and staff.

Report to Operations Director daily.

Maintains knowledge of Kane Groups company values and strategic plan.

Any other duties required to fulfil the requirements of the position.

 

Essential Criteria:

Previous experience managing a Document Control/Administrative team.

Excellent computer skills including the ability to operate all Microsoft Office packages efficiently.

Effective oral and written communication skills.

Organised and structured approach to your work with the ability to meet deadlines.

Must be a self-starter with a proactive attitude, results-oriented focus; and willing and capable to assume additional responsibilities

  • Full UK driving licence.

 

Desirable Criteria:

  • Experienced EDMS user with knowledge/experience of using Viewpoint for Projects and other EDMS systems.

     

Criteria may be enhanced to facilitate shortlisting

To apply:

If you are interested in joining this team in this exciting and challenging role, please send your up-to-date CV and covering letter by clicking ‘Apply now’ below.

Closing date for receipt of applications is Friday 26th April 2019 at 12pm