Administration Officer (36 hours, term time plus two weeks in summer)

Location UK / Belfast

Job Type Permanent full-time

Salary See description

Updated 1 week ago

Reference 1406272

 Job Description

Excellent opportunity for an Administration Officer based in Belfast


Post: Administration Officer

Reporting to: Support Services Manager

Hours:  36 per week (Term Time plus two weeks in summer)

Salary:  NJC Scale 11–13, £17,007– £17,391 pro-rata

Duration: Permanent following a six-month probation period


  • Operate Truancy and Parent Call system.
  • Operate SIMS C2K system.
  • Operate manual and computerised information systems in connection with pupils’ meals, transport, etc.
  • Provide general administrative, clerical and secretarial services including filing, photocopying, faxing and emailing as and when required.
  • Assist with processing orders and invoices when required.
  • Assist with mailshots and circulars as and when required.
  • Assist with summer administrative tasks.
  • Scheduling student/parental interviews, providing staff with associated paperwork.
  • Convey messages to and from caretaking staff as and when required.
  • Assist with completion and submission of Education & Library Board bus pass returns as required.
  • Liaise with various Education Boards and TransLink, on matters relating to bus passes, bus schedules, free school meals, uniform grants, etc.
  • Greet visitors on arrival and deal with them accordingly. Bring visitors to their meeting point if necessary.
  • Answer calls, receiving and returning messages courteously, accurately and promptly.
  • Operate email system for the delivery of messages, etc.
  • Provide general advice and information to callers.
  • Provide and issue relevant information to parents of prospective students.
  • Prepare outgoing mail each afternoon. Adhere to strict storage guidelines when preparing exam materials for postage in liaison with Examination Officer.
  • Maintain stock of stationery cabinet and keep cabinet tidy and stocked at all times.
  • Assist at Special Events (may include occasional evenings and weekends, which will be compensated with time off in lieu).
  • Ensure work area is kept tidy at all times.

This job may be altered from time to time in line with the developing needs of the College

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To apply please click on the APPLY NOW button below to be directed to the company website

Closing Date for completed applications is 12:00pm on Wednesday 1st May 2019