Temp PA – Belfast

Location UK / Northern Ireland

Job Type Permanent, Temporary full-time, TemporaryContract, Trainee

Salary Negotiable

Updated 3 days ago

Reference 1391856

 Job Description

The Personal Assistant on a temporary basis who will provide a comprehensive administrative and secretarial support function within the firm and to also provide high quality documents and correspondence to the department.

Temp Personal Assistant –Belfast

We are currently looking to recruit a Temporary Personal Assistant into our Belfast office.

Purpose of the role:

The Personal Assistant on a temporary basis who will provide a comprehensive administrative and secretarial support function within the firm and to also provide high quality documents and correspondence to the department.

Ideally, we are looking for a PA/Legal Secretary with experience commercial dispute resolution, property disputes, professional negligence, insurance law and commercial dispute mediation along with commercial litigation, debt recovery and insolvency actions, commercial contract disputes, planning and judicial review.

 

  1. Process correspondence and documents for respective Legal Adviser / Partner, liaising with other secretaries and the Workflow Co-ordinator.
  2. Audio and copy typing of legal documents using digital dictation.
  3. To undertake various administrative duties which may include the following:
  • Keeping files up to date (hard and soft copy);
  • Opening of files in 3e;
  • Preparing files for archiving;
  • Dealing with faxes, photocopying and scanning;
  • Dealing with phone calls in a prompt and efficient manner;
  • Liaising with clients via telephone and email;
  • Arranging meetings, conference calls and seminars as and when necessary;
  • Maintaining Legal Advisers / Partners diary and follow up system;
  • Travel co-ordination – transport and accommodation arrangements;
  • Organise events for the department;
  • Organise couriers;
  • Prepare and amend PowerPoint presentations;
  • Co-ordinating billing within tight deadlines, printing and saving bills to directories and dealing with cheque requests;
  • Monitoring and updating intermediary and client contact database;
  • Preparation of E-bibles;
  • Support the Asset Finance team as and when required.

Skills

  1. Ability to type quickly and accurately.
  2. Ability to deal with confidential information.
  3. Excellent communication skills at all levels using varying methods.
  4. Excellent administration / organisational skills.
  5. Excellent interpersonal skills.
  6. Great attention to detail.
  7. The ability to prioritise their own workload.
  8. The ability to work on their own initiative.
  9. A good team spirit with proven team working skills.
  10. Hardworking, flexible and adaptable in their approach.
  11. Proactive in work ethic and strive for continuous improvement.
  12. Experience of digital dictation systems to a competent level is desirable but not essential as training will be given.
  13. High level of knowledge of Microsoft Office products including Word and Excel. 

The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation.

Why DWF?

We want you to feel valued and rewarded by your time at DWF. We understand the importance of offering you a reward package that goes beyond simply salary. That’s why, when you join DWF, you’ll be given a choice. You can pick from a range of benefits, allowing you to build a package that suits your needs and lifestyle, as well as those of your family. In addition to our standard benefits (medical insurance, life insurance, pension and 25 days annual leave), we offer flexible benefits which include season ticket loans, holiday buy / sell scheme, gym memberships, health assessments, cycle to work, retail vouchers and dining cards.

We are actively recruiting and keen to hear from you, please apply!

About DWF

DWF is an award-winning legal business with a strong reputation for excellent client service and effective operational management. There are now over 2,900 people in the DWF Group, based in 26 key locations across the globe.

Diversity, Equality and Inclusion at DWF

Nurturing talent is very important to us.  We are committed to equal opportunities in all areas of work and business.  We want people to achieve their best, which will positively impact on our clients and communities in which we live and work.  At DWF we empower people to be themselves within an inclusive and supportive environment, enabling everyone to achieve their full potential in line with their abilities and career aspirations.

Disability Support

We will make reasonable adjustments to help you perform at your best. Please contact the DWF Recruitment team and tell us what adjustments you need either to submit an application for a vacancy, or if you require any reasonable adjustment should you be invited to interview. We are committed to an ongoing programme of improvements to provide access to all.

Note to recruitment agencies

We operate a strict preferred supplier list and we will only accept CV’s from agencies who we have agreed terms with and who we have instructed to assist us with this recruitment. All introductions should be made direct to the Talent Acquisition team and we will not pay a fee for any CV’s sent to our business outside of this process.