Location UK / Northern Ireland

Job Type Permanent full-time, TemporaryContract

Salary See description

Updated 6 days ago

Reference 1390759

 Job Description




As Receptionist and Administrative Support at Kainos, you will be expected to take the leading role in the provision of professional reception services and provide general administrative and facilities support across a wide range of the day to day facilities related activities within the Facilities team.


Minimum (essential) requirements:

  • Experience in a reception/administrative role
  • Excellent knowledge of Microsoft office applications (in particular Word and Excel)
  • Excellent customer service skills
  • Diligent in coordination and maintenance of all records
  • Self-starter, able to work on own initiative with minimal supervision
  • Ability to communicate effectively at all levels, both orally and written
  • Excellent team player capable of delivering results in less than perfect circumstances
  • Ability to prioritise
  • Attention to detail
  • Complies with all confidentiality and non-disclosure policies and / or agreements and always ensures security of information


Personal attributes:

  • Proactive, Efficient & Punctual
  • Ambitious and motivates others
  • Relationship management and developing others
  • Positive “can do” attitude towards the challenges facing the facilities team
  • Highly Flexible (including willingness to work additional flexible hours as required)
  • Amicable and approachable with a mature non-confrontational style
  • Ability to do manual work including lifting

Summary of responsibilities:

  • Responsible for the efficient running of the Belfast Reception services
  • Providing a professional and friendly Reception service to meet the business needs
  • Responsible for an efficient professional operator telephone service
  • Providing  reception and admin related services including:Sourcing, reviewing and measuring courier suppliers in line with company and team policy
  • Ensure  the reception area always projects a positive image
  • Manage visitor passes and work passes for visitors and contractors
  • Processing facilities requests within the Facilities SLA
  • Assisting Facilities team(s) in all other Kainos locations
  • Process incoming and outgoing mail and packages
  • Understand and follow emergency procedures
  • Support other departments as requested, at peak periods or coverage of holidays
If interested please call the recruitment team on 02890 571100 or apply via the link



Who you are:

Our vision is to enable outstanding people to create digital solutions that have a positive impact on people’s lives. Our values aren’t abstract; they are the behaviors we expect from each other every day and underpin everything that we do. We expect everyone to display our values by being determined in how obstacles are overcome; honest when dealing with others; respectful of how you treat others; creative to find solutions to complex problems and cooperative by sharing information, knowledge and experience.

These values, applied collectively, help to produce an outstanding Kainos person, team and culture.


About us

Kainos is a high-growth IT services company providing digital technology solutions and agile software development to enterprise customers. Across our 30-year history, we have worked on transformational projects across government, NHS and a myriad of private sector clients.