HR Administrator

Location UK / Belfast

Job Type Permanent part-time, Trainee

Salary £15000 - 20000

Updated 1 week ago

Reference 1385119

 Job Description

Part time administration role to provide clerical support in human resources, health and safety and company filing. Your role will facilitate excellent employee relations and employee management for a varied workforce of over 65 full time, part time and casual staff.

Job Title: HR Administrator

Reporting to: Finance Manager

Permanent –Part Time

Hours – 20 per week, Monday to Friday

Location –Titanic Quarter Belfast

Salary: £17,000 (Pro Rata – £8.72/hr)

Auto Enrolment Pension Scheme

Benefits include free onsite parking in Titanic Quarter

Our businesses combine NI’s longest established mailing house (26 years) alongside a fast expanding business mail collection operation now beyond its 12th year.  We offer an array of postal and direct mailing solutions for large businesses, charities and the public sector across the province.

Job Description

This part time administration role will provide clerical support in human resources, health and safety and company filing.  Your role will facilitate excellent employee relations and employee management for a varied workforce of over 65 full time, part time and casual staff. 

You will create and provide template forms, letters and reports to assist with the recruitment, management and training of staff, as well as maintaining health and safety and company document files and submissions.  Working within the finance department there would also be occasional finance administration support such as inputting invoice data.

Role and Responsibilities

  • Perform clerical duties associated with Recruitment and Selection, Leavers, Absence Management, Performance Review, Training and Payroll records.
  • Upload recruitment advertisements, review submissions for decision making by management, schedule and prepare interview packs, contact candidates, record and file selection procedure documentation.
  • Maintain full accurate personnel files for all staff
  • Prepare employment contracts from templates for review by management.
  • Record annual leave and maintain customary holiday calendars.
  • Maintain data required for equality commission and other statutory returns.
  • Prepare and maintain template files for HR forms /standard letters required in HR.
  • Prepare reports e.g. sickness absence, attendance reports for management
  •  Provide administrative support to managers to ensure probation, appraisals and review meetings are on schedule.
  • Updating policy and HR documents
  • Recording notes/minutes in HR related meetings.
  • Working proactively to improve administration procedures and efficiencies.
  • Working in partnership with department managers
  • Maintain health and safety records such as staff training, in house safety checklists and maintenance and inspection reports.
  • Filing of general company paperwork

Personal Specification

  • Excellent communication skills, both verbal and written.
  • Accurate and with an attention to detail.
  • Professional with a calm manner and approach
  • Ability to work with senior managers.
  • Reliable, conscientious and numerate. 

Essential Skills

  • Good general education including GCSE English and Maths or equivalent.
  • At least 2 years previous experience working within HR/finance/office administration
  • Proven ability to design simple forms and pose letter text
  • Evidence of Computer literacy (Intermediate word and excel skills) and confident working with new systems
  • Awareness of GDPR and a strong commitment to data protection
  • Proven competency in administration
  • Broad awareness of employment regulations and laws as relevant to the role.
  • An interest and commitment to continued learning to keep up to date with changing employment legislation and regulations.

Desirable Skills

  • Shorthand and / or touch typing
  • Experience of minute taking and preparation
  • Experience working with Sage payroll and/or North Time attendance management systems
  • Courses / qualifications in HR or Business Administration.

Application is by CV and covering letter. Your CV should include reasons for leaving previous positions and your current/most recent salary. Your covering letter must outline your reasons for being interested in this role and evidence of how you meet the Personal Specification, Essential Skills and if relevant the Desired Skills for this position.  Applications received without a covering letter will not be considered.

Applications must be received by 5pm Thursday 24th January 2019

Interviews will be held at Postal Group offices, Sydenham Road, Belfast between 28th January and 1st Feb 2019.  Notifications will be sent by email via NI jobs.  If you wish to call for further details about this role, please call Stephanie on 07895647315.

Postal Group is committed to equal opportunity in employment and welcomes applications from all sections of the community irrespective of sex, marital status, religious affiliation, age, disability or ethnic origin.  All applications will be considered strictly on the basis of merit.