Procurement Specialist

Location UK / Ulster

Job Type Permanent full-time, TemporaryContract

Salary Negotiable

Updated 4 days ago

Reference 1378457

 Job Description

We are looking for a procurement specialist to join our highly regarded team at Baker McKenzie, Belfast. The Procurement Specialist will source the Firm's required products and services at the right price under favourable terms and conditions from the appropriate vendors.

We are looking for a procurement specialist to join our highly regarded team at Baker McKenzie, Belfast.  The Procurement Specialist will source the Firm’s required products and services at the right price under favourable terms and conditions from the appropriate vendors, ensuring the Firm’s budget is spent in the most cost-effective and efficient means possible.      


  • Work with Procurement Manager(s) in maintaining the procurement life cycle strategy including monitoring of annual contract renewals and application of standard Procurement policies and procedures
  • Review and management of standard product and service contracts to ensure compliance with the Firm’s standard contract terms and compliance to the Firm’s General Counsel’s requirements as assigned by the Procurement Manager(s)
  • Maintain open communication with In-Market Business Partners as necessary to identify and document business requirements for procurement initiatives, including resolving internal and vendor-related issues
  • Work with Procurement Manager(s) to effectively manage the vendor landscape to identify cost savings opportunities through spend aggregation, negotiated cost reductions or cost avoidance
  • Develop and maintain a broad understanding of the assigned procurement category and/or industry through the assessment of emerging and changing business and technical needs, as well as industry best practices
  • Support Procurement Manager(s) with reporting, analysis, and project initiatives of the department
  • Prepare and issue solicitation documents such as Request for Proposals (RFPs), Requests for Information (RFIs), and bids as assigned
  • Ensure adherence to documented Global Procurement policies, procedures, and processes
  • Demonstrate continuous effort to improve operations, decrease turnaround times and streamline work processes
  • Leverage technology and creative thinking approaches to develop cost effective solutions and automation of Procurement processes
  • Identify and initiate contact with potential suppliers as necessary to maintain efficiency for procuring solutions, as assigned
  • Assist with the development of vendor performance metrics for use in the selection of repeat or new business partners as assigned by the Procurement Manager(s)
  • Communicate status on issues and opportunities to internal and external management and suppliers
  • Ensure adherence to documented purchasing policies, procedures, and processes for Global Services and other Firm entities


Skills and Experience:

  • Relevant Bachelor’s degree with 2.1 classification or above
  • Some experience in a procurement role
  • Experience of the full procurement life cycle from proposal through contract implementation preferred
  • Experience of working within a non-manufacturing environment
  • Strong oral and written communication skills
  • Excellent MS Office skills, specifically Microsoft Word and Excel
  • Ability to coordinate various tasks simultaneously, organise workload and meet all schedules and deadlines
  • Show initiative, demonstrate innovation in problem-solving and maintain a professional approach at all times.
  • Excellent interpersonal skills are essential as is the ability to behave with tact when interfacing with all levels of the Firm