Conflicts of Interest Coordinator

Location UK / Ulster

Job Type Permanent full-time, TemporaryContract

Salary Negotiable

Updated 3 days ago

Reference 1377666

 Job Description

We are looking for a Conflicts of Interest Coordinator to join our team at Baker McKenzie. The Conflicts of Interest Coordinator will assist in providing an efficient and effective service to Firm Partners and Offices in identifying and analysing potential conflicts of interest for new business.

We are looking for a Conflicts of Interest Coordinator to join our highly-regarded team at Baker McKenzie, Belfast.  The Conflicts of Interest Coordinator will assist in providing an efficient and effective service to Firm Partners and Offices in identifying and analysing potential conflicts of interest for new business.

NBI is responsible for the Firm’s Business Intake process, that is the registration of incoming new clients and new matters across all Offices globally. The department assists Partners in complying with ethical and legal duties to avoid conflicts of interest and in meeting professional responsibility obligations. 

Conflict management support is provided through the running of conflicts of interest checks on all parties involved in new matters upon registration.  This entails liaising with Partners and offices to ensure that all conflicts of interest have been sufficiently analyzed and resolved, and that all proper conflict clearance documentation is attached to the record when possible conflicts have been identified. 

Responsibilities

With support from NBI team members and Management:

  • Provide all aspects of support to the Firm, its Partners and Offices with regard to all tasks relating to conflicts management; 

  • Process Conflicts Management Requests submitted via the conflicts management system;

  • Assist and review all information submitted on Conflicts Management Requests for accuracy and completeness, to ensure that all required information has been provided and is accurate;

  • Identify all potential conflicts of interest that are created by proposed business through utilization of the conflicts database;

  • Analyse all potential conflicts of interest identified and propose concise resolutions to Firm Attorneys in order to clear these conflicts in accordance with professional responsibility obligations and Firm policy;

  • Advance the clearance of conflicts of interest by directly communicating with Firm Attorneys located throughout the Firm’s global offices;

  • Obtain waiver letters from Firm Attorneys and their Clients when made necessary by jurisdictional guidelines on conflicts of interest, in order to facilitate new business while protecting client relationships and the Firm’s business interests;

  • Maintain detailed records on all aspects of the conflicts management process for internal documentation and audit purposes;

  • Adhere to all firm policies regarding conflicts of interest and escalate issues to Management, when appropriate;

  • Engage and collaborate with team members through the presentation of ideas and recommendations regarding best practice, continuous improvement, departmental processes, policies and procedures;

  • Provide support and assistance on important team projects and initiatives, when required.

Requirements

Essential Criteria:

  • Law graduate (2:1 or above) or a post-graduate qualification in law;
  • Exceptional attention to detail;
  • Excellent working knowledge of Microsoft PowerPoint, Word, Excel and online research tools.

Technical and Personal Skills:

  • Ability to make effective, accurate decisions, judgment calls and reliable recommendations with support from team members and Management, where necessary;                                                      

  • Professionalism and the ability to influence in a positive manner;

  • Excellent interpersonal skills with a positive customer service oriented attitude;

  • Ability to engage and collaborate with team members locally and across other Global Services locations;

  • Excellent time management and organizational skills, with the ability to work well under pressure, manage workloads, meet deadlines and prioritise efficiently;

  • Ability to leverage consultant resources and utilize information appropriately;

  • Exceptional problem solving, critical thinking, and analytical skills;

  • Ability to contribute ideas for process improvements and adapt easily to procedural changes;

  • Excellent written and oral communication skills demonstrated in interactions with all colleagues throughout the Firm as well as Partners and Management;

  • Positivity and the adoption of a solution-based approach in all aspects of work.