Administrator

Location UK / Down

Job Type Permanent full-time, TemporaryContract

Salary £15000 - 20000

Updated 23 hours ago

Reference 1378699

 Job Description

Assist the Directors and HR Manager with administrative support as needed.

Alternative Heat Ltd specializes in the design, supply, Installation and maintenance of a wide range of commercial heating solutions throughout the UK & Ireland. We specialise in offsite fabrication and supply a wide range of skid mounted and containerised, commercial energy centres for the oil, gas and renewable industry.

We offer a range of renewable solutions including biomass boilers, ground and air source heat pumps, solar thermal and underfloor heating for the commercial sector throughout the UK & Ireland.

This is a fantastic opportunity to join us during a time of growth. We are requiring an experienced and conscientious administrator to join our team to support the administration. Some of the key responsibilities are as below:

 

  • Answering telephone phones, diverting calls and taking messages accurately.

  • Updating budget sheets with accommodation/flight/car parking costs.

  • Responsible for the arrangement of meetings and the production, co- ordination and circulation of agendas, business papers, minutes and other documentation.

  • Attending meetings, noting and recording minutes of key discussions and decisions made.

  • Preparing accurate draft minutes and action points following meetings attended in a timely manner within set deadlines. Follow up for progress reports.

  • Ensure draft minutes are circulated to relevant parties and following approval that these are retained and are available as required.

  • Assist with updating credit cards payments at the end of the month.

  • Assist as required in the preparation of reports and other formal documents including power point presentations.

  • Booking meeting rooms as required & general administrative work

  • Assist the HR manager with interview set ups and appropriate communication to candidates.

  • Take responsibility for maintaining and updating the holiday calendar and internal systems in liaison with managers.

  • Ability to handle confidential information and display complete discretion at all times.

  • Any other duties necessary within the scope and purpose of the job as requested and offer support to other office-based staff when possible.

General Duties:

  • Familiarise with the day – to day functions of the department and organise yourself.

  • Become aware of the functions of other members of staff in the department as they affect your work.

  • To undertake assigned work in a professional and efficient way.

  • To communicate in a professional, helpful and non-prejudicial manner in all your dealings with staff, clients and customers as you will be regarded as a representative of your department and the Company, and you should behave accordingly.

  • To behave in a professional manner and cooperate with all other members of staff at all times.

  • To maintain high standards of work within your department.

  • Other duties as assigned by the Directors and HR Manager.