HR Administrative Assistant

Location UK / Derry City Area

Job Type Permanent full-time, TemporaryContract

Salary Negotiable

Updated 2 days ago

Reference 1372062

 Job Description

Following FinTrU’s announcement to create an additional 605 jobs, we have an exciting opportunity for an HR Administrative Assistant to join FinTrU’s established HR team. This role will be based in Derry/Londonderry.

ARE YOU FINTRU?

Are you professional, passionate and do you enjoy working as part of a great team?

Founded in December 2013, FinTrU is a multi-award winning financial services company that is committed to giving local talent the opportunity to work on the global stage with the largest international investment banks. FinTrU provides its clients with high quality, cost-effective, near-shore resourcing solutions.

FinTrU’s products are: Legal, Risk, Compliance, KYC, Operations and Consultancy. Its clients are all Tier 1 Investment Banks based in London, New York, Tokyo, Frankfurt and Paris. FinTrU currently employs 270 staff at its two Belfast city centre offices, located in The Gasworks and Pakenham Street and in Carlisle House in Derry/Londonderry.

Following FinTrU’s announcement to create an additional 605 jobs, we have an exciting opportunity for an HR Administrative Assistant to join FinTrU’s established HR team. This role will be based in Derry/Londonderry.

Reporting to the Executive Director, Human Resources, the HR Administrative Assistant will work closely with the HR team, employees and managers to ensure effective delivery of all administrative elements of the HR function.

Awards

‘Best Company to Work For’ – Belfast Business Awards 2018

‘Fast Growth Business of the Year’ – Belfast Business Awards 2018

‘Fast Growth Business of the Year’ – Aer Lingus TakeOff Business Awards 2018

‘Best Place to Work’ – Irish News Workplace & Employment Awards 2018

‘Employer of the Year’ – Northern Ireland Chamber Business Awards 2018

‘High Growth Business of the Year’ – Northern Ireland Chamber Business Awards 2018

Key Responsibilities

Collate, update and file employee records appropriately

Assist with the recruitment process by arranging interviews, issuing relevant correspondence at all stages and act as a contact person for applicants

Administer HR-related documentation, such as contracts of employment

Carry out all tasks in relation to the NI Equality Monitoring administration, such as sending and collating forms, data entry and equality monitoring returns

Responsible for screening and onboarding of the new hires by initiating and supervising background checks, and liaising with relevant parties regarding the onboarding progress

Generate and distribute various HR data reports to the HR and Management teams

Assist with planning, organising and coordination of all HR events and recruitment campaigns (internal and external)

Keep track of all HR administrative processes to ensure that all HR actions are appropriately logged

Assist with employee orientation, development, training logistics and recordkeeping

Key Attributes

  • Strong administration skills
  • Excellent attention to detail
  • Enthusiastic, professional and self-motivated team player
  • Strong communication skills, both written and verbal
  • Organised and structured approach
  • Focused on quality and thoughtful execution of activities
  • Proficient in the use of Microsoft Excel, Word and Outlook
  • Positive attitude and ‘can do’ approach
  • Flexibility and willingness to learn
  • Strong confidentiality and data protection awareness

Requirements

  • Minimum 1 years’ experience in HR administrative role within a busy office environment
  • 5 GCSEs (including English and Mathematics)
  • Excellent organisational and time-management skills

Desirable criteria

  • HR qualification/CIPD and the degree