Location UK / Belfast
Job Type Fixed term contract, Permanent, TemporaryContract, Trainee
Salary Not disclosed
Updated 5 days ago
Excellent opportunity for Temporary Senior Administrator (Term time) based in Belfast.
BELFAST ROYAL ACADEMY
TEMPORARY SENIOR ADMINISTRATOR (TERM-TIME)
FIXED TERM CONTRACT (NOVEMBER 2018 – JUNE 2019)
An exciting opportunity has arisen for the role of Temporary Senior Administrator, working closely with other members of staff, to organise the school calendar and major events within the school, to promote the school, as well as administering the alumni database and managing communications with parents, alumni and other interested parties. We are looking for someone with excellent organisational skills and the ability to use their own initiative.
Belfast Royal Academy, founded in 1785, is the oldest school in the city and is a non-denominational, co-educational, voluntary grammar school, listed among the Public Schools of the United Kingdom. The management is vested in a Board of Governors, on which parents and teachers are represented, along with Governors elected by members of the Academy and nominees of the Department of Education.
The school moved to its present site in 1880 and the grammar school has some 1460 pupils. Inside the past 30 years, seven new teaching blocks have been built and much of the accommodation has been refurbished. The school has invested significantly in IT resources over the past number of years.
Ben Madigan is the Preparatory Department of Belfast Royal Academy. It is situated on the slopes of Cavehill, on the idyllic Castle Grounds site, a site of some 12.7 acres, which includes a top quality cricket square and outfield and some pitches, as well as playground facilities.
Pupils are admitted from age 4 and, subject to the results in the assessments organised by the Association for Quality Education, may move to the grammar school at age 11+.
The Pre-Preparatory Department is a thriving purpose-built unit on the Castle Grounds site, constructed in 1985, with panoramic views over Belfast and Belfast Lough. This Department admits a maximum of 24 children per annum, around the age of 3 years old, who are likely to be enrolled in the Preparatory Department at age 4. There are approximately 150 pupils in the Preparatory and Pre-Preparatory Departments.
TEMPORARY SENIOR ADMINISTRATOR
The Temporary Senior Administrator will report to the Deputy Principal with responsibility for School Organisation and School Cover regarding administration work which supports academic staff, and will report to the Head of Finance and Corporate Services with regards to Alumni and Development.
MAIN DUTIES AND RESPONSIBILITIES
A. School Organisation
Planning for the logistics of the day
Organising, servicing and chairing planning meetings, including preparing and circulating agendas, minutesand papers, and compiling action lists
Completing all administrative and communication tasks as required
For Prize Day, co-ordinating the Prizes and liaising with the venue management, For Open events, promoting the events through various media
Communication to parents
Preparing documentation, liaising on behalf of the Deputy Principal with all relevant staff and externalagencies
Organising Induction Interviews with senior staff
Organising the Welcome Event
B. Staff Cover
C. Alumni and Development
D. General duties
Forms must be completed using the application form on the school web-site, and returned to the school along with the Monitoring Form by no later than 12:00 NOON ON Monday 15th October. Late applications will not be accepted.
It is intended to interview at the main school site on Monday 22nd October.