Location UK / Ulster
Job Type Permanent, Temporary part-time, TemporaryContract, Trainee
Updated 2 weeks ago
Bond Search and Selection are seeking a project administrator for their client, a large organisation funded by the Social investment fund.
Temporary (6 months with possibility of extension)
Bond Search and Selection are seeking a project administrator for a large organisation funded by the Social investment fund which brings together expertise for the delivery of mental health and wellbeing projects across the Northern Trust areas. This role in particular is based within the County Antrim Area.
The post holder will support all aspects of the office administration, maintenance of centralised systems for all monitoring data across the project and the co-ordination and processing of financial information.
The role will involve 4 main result areas;
To ensure that all beneficiary information is maintained and held in accordance with AMH policies and procedures.
To provide centralised systems monitoring support to ensure the co-ordination of all relevant registration and monitoring data.
Inputting of data onto monitoring systems daily.
To provide analysis of all monitoring data and report production to support monthly/quarterly reporting in line with funder and organisational requirements.
Processing of Financial Information and Reports
To ensure that the processing and controlling of petty cash is in accordance with the organisational guidelines.
To process purchase and delivery orders and purchase invoices in accordance with AMH finance procedures.
To process monthly claims made by partner organisations, ensuring that claims are compliant with the funder and organisational guidelines before forwarding to the AMH Finance team.
To liaise with the finance teams of partner organisations to ensure the effective and timely two-way flow of information.
Office Administration/Secretarial Support
To provide confidential secretarial support to the Project Team including organising appointments, handling mail, photocopying, minute meetings, filing and word-processing.
To ensure that Health & Safety standards are maintained throughout the office ensuring compliance with all current Health & Safety legislation and company guidelines.
To support the Project Manager in completion of placement records for placement students on a weekly basis.
Personal Training, Development and Practice
To take part in supervision, appraisal and training as identified through AMH’s Staff Learning and Development Processes.
To take personal responsibility for continuing personal and professional development and maintain a current continuing professional development portfolio.
To adhere to AMH’s set of Core Values and Corporate Behaviours.
In addition to the above duties the post holder with be expected to be flexible in discharging these duties and any other additional tasks as may be reasonably assigned according to the changing priorities of the company.
THE IDEAL CANDIDATE WILL POSSESS THE FOLLOWING CRITERIA
Education to GCSE Level, Grades A*-C, or equivalent (including Maths & English)
and QCF level 2 in ICT
Educated to A Level standard or equivalent
Experience in a relevant office environment
Demonstrate a high level of knowledge and experience in the use of Microsoft Office, email, database and computer literacy
Experience of processing financial information including purchase/invoice systems, petty cash and budget analysis
Experience in the use of a customised database
Strong ability to use modern software packages to support word processing, spreadsheets and database tasks
Proven ability to input and manage data electronically and prepare reports
Proficient in undertaking a range of secretarial and support activities
Proven ability to maintain accurate and timely records
Excellent administrative skills (financial and non-financial) including the ability to analyse and maintain records and identify errors
Ability to work flexibly and use own initiative to meet deadlines
Commitment to confidentiality, security and health and safety
Good communication skills
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Bond Search & Selection operates as both an Employment Agency and Employment Business. We adhere to all relevant legislation and offer services regardless of age, race, gender, disability or religious belief.