Location UK / Armagh
Job Type Permanent part-time, Trainee
Updated 2 weeks ago
Our Client is working exclusively with Rutledge Recruitment to assist them with finding their perfect match in an Executive Assistant. The role will be diverse, directly reporting into the CEO of the organisation. Part Time
Our Client is working exclusively with Rutledge Recruitment to assist them with finding their perfect match in an Executive Assistant. The role will be diverse, directly reporting into the CEO of the organisation. Based in Portadown but will be required to travel from time to time so a driver’s licence is essential
Takes responsibility and ownership of office organisation, project management, deadline compliance, and important documents and files.
Executive Support Experience, Administration, Organisation, Clerical Skills, Clear Communication Skills, Initiative, Time-Management, Workload Management, Discretion, Multitasking, Professionalism, Scheduling, Planning, Willingness to Travel, Microsoft Office, Strong Attention to Detail, Confidence, Flexibility, Self-Motivation, Team-Oriented, Persistence
Organise and schedule meetings
Prepare meeting agendas, perform research for meetings, and take minutes during meetings
Book business travel arrangements, including flights, transportation, and lodgings for senior management and other staff members
Maintain office correspondence, including franking and receiving post, crafting routine electronic correspondence, and maintaining social media presence
Perform reception duties such as answering phones where necessary
Manage the diaries and schedules of senior management
Communicate with Board Members, schedule Board Meetings, and arrange meeting agendas
Liaise with clients and business guests
Organise media appearances and events
Maintain electronic filing system, ensuring processes and software are up to date and in working order
Manage projects and follow-up with team members where required
Liaise with other staff members on behalf of senior management
Prepare and deliver monthly reports
To speak in absolute confidence about this opportunity please contact Mairead Moore, Operation Manager at Rutledge Recruitment on 078 43223219 or send an up to date CV via the link provided.
All conversations will be treated in the strictest of confidence.