PA Assitant

Location UK / Armagh

Job Type Permanent part-time, Trainee

Salary Negotiable

Updated 2 weeks ago

Reference 1366128

 Job Description

Our Client is working exclusively with Rutledge Recruitment to assist them with finding their perfect match in an Executive Assistant. The role will be diverse, directly reporting into the CEO of the organisation. Part Time

Our Client is working exclusively with Rutledge Recruitment to assist them with finding their perfect match in an Executive Assistant. The role will be diverse, directly reporting into the CEO of the organisation.  Based in Portadown but will be required to travel from time to time so a driver’s licence is essential

 

The Role:

Takes responsibility and ownership of office organisation, project management, deadline compliance, and important documents and files.

 

The Person

Executive Support Experience, Administration, Organisation, Clerical Skills, Clear Communication Skills, Initiative, Time-Management, Workload Management, Discretion, Multitasking, Professionalism, Scheduling, Planning, Willingness to Travel, Microsoft Office, Strong Attention to Detail, Confidence, Flexibility, Self-Motivation, Team-Oriented, Persistence

Job Duties

  • Organise and schedule meetings

  • Prepare meeting agendas, perform research for meetings, and take minutes during meetings

  • Book business travel arrangements, including flights, transportation, and lodgings for senior management and other staff members

  • Maintain office correspondence, including franking and receiving post, crafting routine electronic correspondence, and maintaining social media presence

  • Perform reception duties such as answering phones where necessary

  • Manage the diaries and schedules of senior management

  • Communicate with Board Members, schedule Board Meetings, and arrange meeting agendas

  • Liaise with clients and business guests

  • Organise media appearances and events

  • Maintain electronic filing system, ensuring processes and software are up to date and in working order

  • Manage projects and follow-up with team members where required

  • Liaise with other staff members on behalf of senior management

  • Prepare and deliver monthly reports

     

To speak in absolute confidence about this opportunity please contact Mairead Moore, Operation Manager at Rutledge Recruitment on 078 43223219 or send an up to date CV via the link provided.

All conversations will be treated in the strictest of confidence.