Office and Events Administrator

Location UK / Belfast

Job Type Permanent full-time, TemporaryContract

Salary See description

Updated 1 week ago

Reference 1366341

 Job Description

The 3fivetwo Training Academy are seeking to fill the role of Office and Events Administrator. The successful candidate will join a busy training provider based on the Boucher Road, Belfast. Travel to other 3fivetwo Group locations may be required from time to time.

Job Title:

Office and Events Administrator

Department:

Training Administration

Contract:

Full time, permanent

Location:

Falcon Way, Boucher Road, Belfast. Occasional travel to other sites as required

Hours:

37.5 per week, Mon – Fri, 9am – 5pm. (evenings and weekends may be required on an ad hoc basis, employees will receive time off in lieu)

Responsible to:

Training Coordinator

Accountable to:

Business Development Manager

 

Job Summary:

Provide effective administrative and secretarial support to the Training Coordinator and the Training Instructors as required. In this role, the ideal candidate should combine a strong attention to detail with an ability to multi-task and work effectively under pressure. You should also be a reliable problem-solver with strong project management skills.

 

Key Responsibilities:

Events Administrator

  • Schedule training courses, timetable and facilitate course booking.
  • Assist the Training Coordinator with preparing and administering various training programmes.
  • Liaise with internal and external tutors in respect of programme content and availability.
  • Produce training materials.
  • Assist with hospitality events.
  • Administer accredited programmes including enrolment, logging module completion and certification.

Office Administrator

  • Maintain accurate training records to assist in the effective running of the department. This will involve maintenance of both physical and electronic records.
  • Disseminate marketing or sales literature as directed.
  • Deal with all customers enquiries via telephone, e-mail or face-to-face, in a courteous and professional manner.
  • General administration duties to include filing, scanning and photocopying.
  • Manage ad hoc projects as directed by the Training Coordinator.

 

Other:

  • Dynamic and diligent and can be relied upon to collaborate effectively with other team members.
  • Understand that whilst quality and accuracy of work are of the highest priority, they must not be a detriment to delivery on time.
  • Ability to multitask and prioritise duties to remain focused on relevant tasks, as demands may change with little notice.

 

The above list is not exhaustive and additional / alternative tasks may be required from time to time as directed.

 

Person Specification:

Factor

Essential

Desirable

Qualifications

5 GCSE’s (Maths and English essential)

 

Experience

1 years’ experience working in an administrative environment

Experience in a training or healthcare environment

Special Knowledge and Skills

Proficiency in the use of MS packages including PowerPoint, Excel and Outlook

Experience working with accreditation bodies

Personal Attributes

Ability to thrive in a fast paced and busy office

Excellent communication and customer service skills

Ability to work accurately with attention to detail

Highly organised

Capable of working on own initiative

A motivated, enthusiastic, and flexible approach to work

 

 

To apply, please complete an application and monitoring form and return to the recruitment team.

Closing date for all applications is 19th October 2018.