Legal PA – Real Estate

Location UK / Belfast

Job Type Permanent full-time, TemporaryContract

Salary £20000 - 30000

Updated 2 weeks ago

Reference 1366103

 Job Description

Honeycomb is assisting our client, a prestigious and successful Law practice based in central Belfast, with the recruitment of a Legal PA for their Real Estate department. This is a permanent and full time position.

Honeycomb is assisting our client, a prestigious and successful Law practice based in central Belfast, with the recruitment of a Legal PA for their Real Estate department. This is a permanent and full time position.

Purpose of the role:

The Personal Assistant within the Real Estate department will provide a comprehensive administrative and secretarial support function within the firm and provide high quality documents and correspondence to the department.

Ideally, we are looking for a PA/Legal Secretary with experience of Real Estate/Conveyancing/Development work or New Builds work experience/cases.

Main Duties:

  • Process correspondence and documents for respective Legal Adviser / Partner, liaising with other secretaries and the Workflow Co-ordinator.
  • Audio and copy typing of legal documents using digital dictation.
  • To undertake various administrative duties which may include the following:
    • Keeping files up to date (hard and soft copy);
    • Opening of files in 3e;
    • Preparing files for archiving;
    • Dealing with faxes, photocopying and scanning;
    • Dealing with phone calls in a prompt and efficient manner;
    • Liaising with clients via telephone and email;
    • Arranging meetings, conference calls and seminars as and when necessary;
    • Maintaining Legal Advisers / Partners diary and follow up system;
    • Travel co-ordination – transport and accommodation arrangements;
    • Organise events for the department;
    • Organise couriers;
    • Prepare and amend PowerPoint presentations;
    • Co-ordinating billing within tight deadlines, printing and saving bills to directories and dealing with cheque requests;
    • Monitoring and updating intermediary and client contact database;
    • Preparation of E-bibles;
    • Support the Asset Finance team as and when required.

  • Partake in any other duties that are deemed necessary to support the department, your colleagues and the business as and when required.
  • To follow all the Firm’s policies and procedures.
  • To ensure confidentiality is maintained at all times.
  • Skills

  • Ability to type quickly and accurately.
  • Ability to deal with confidential information.
  • Excellent communication skills at all levels using varying methods.
  • Excellent administration / organisational skills.
  • Excellent interpersonal skills.
  • Great attention to detail.
  • The ability to prioritise their own workload.
  • The ability to work on their own initiative.
  • A good team spirit with proven team working skills.
  • Hardworking, flexible and adaptable in their approach.
  • Proactive in work ethic and strive for continuous improvement.
  • Experience of digital dictation systems to a competent level is desirable but not essential as training will be given.
  • High level of knowledge of Microsoft Office products including Word and Excel.
  • Package

    Salary for this role is up to £25K with a competitive benefits package.

    Please apply today in the strictest confidence or email Louise Quinn at with your CV. For additional information, please call 02890 918 590. If this opportunity is not of interest, there may be other roles that are. For general vacancy enquiries please call the aforementioned telephone number.

    Honeycomb – Supporting Excellence