Fleet Administrator (Industry)

Location UK / Belfast

Job Type Contract, Permanent, TemporaryContract, Trainee

Salary £10000 - 20000

Updated 17 hours ago

Reference 1364452

 Job Description

Honeycomb is delighted to be representing a key transport provider in the recruitment of an full-time ongoing temporary experienced fleet administrator. Requiring competent ICT systems experience.

Honeycomb is delighted to be representing a key transport provider in the recruitment of an full-time ongoing temporary experienced fleet administrator. Requiring competent ICT systems experience.

The Client:

This key public transport firm are experiencing growth and so have a requirement across their North Belfast site location to support Depot Manager.

The Role:

To assist with resource planning using a variety of company systems to input data, produce reports, update absence/attendance records, time keeping and wages reconciliation and replenish fuels, lubricants and reconcile through electronic and manual systems.

Produce paperwork for servicing and running maintenance and issue/monitor fleet check campaigns.

Key Responsibilities:

    • Management and input of safety critical vehicle records including defect information, scheduled maintenance programmes, component tracking and work done using a paper based file system, Genius and Infor system.
    • Administer staff attendance, timesheet and payroll information including input onto CoreHR and Infor systems.
    • Complete fuel reconciliations for 3 sites and forward information to Finance Department.
    • Produce service schedules for each of NI Railways fleets using Genius system and monitor actual services completed.
    • Purchase office supplies, oil and cleansing products, and fuel through Agresso system in line with Purchasing procedures.
    • Compile reports and management information including use of statistical presentation on a periodic basis using Genius system and MS Excel.
    • Compile information in relation to Customer Complaints or Claims using Genius system.
    • Update, control and maintain administrative filing systems including safety critical records for Depot and Fortwilliam.
    • Co-ordinate Depot Manager’s and Depot Engineers’ diary arrangements and allocation of training courses for Depot teams.

The Person:

  • A minimum of 2 years’ experience in an administration/clerical role.
  • Previous experience working in a team environment.
  • Experience of producing reports from systems for management review.
  • A minimum of 3 GCSE’s at Grade C or above, or equivalent, including English and Maths or alternatively be able to demonstrate at least 2 years’ relevant experience in a similar post.

Desirable Criteria:

  • Experience of using company systems such Agresso, CoreHR, Infor and Genius.

  • Experience of using advanced formula within spreadsheet and database environment.

To speak in absolute confidence about this role, please don’t hesitate to contact our specialist consultant: Claire Connolly on 02890 918 590. To submit your CV please follow the link below.