Location UK / Belfast

Job Type Permanent, Temporary full-time, TemporaryContract, Trainee

Salary £10000 - 20000

Updated 3 days ago

Reference 1364291

 Job Description

Urgent requirement for an Experienced Administrator in Belfast.

Urgent requirement for an experienced Administrator to join their leading company in Belfast.

Temporary position initially for approximately 2 months with potential to be extended.

Immediate start

Working Hours: 37 hour per week – Monday to Thursday: 08.00 am – 16.30 pm, Friday: 08.00 am – 13.00 pm

Hourly Rate: £9.31 p/h

Job Purpose:

You will be providing administrative support to the Depot Managers/Engineers.

Essential Criteria:

* Minimum of 2 years’ experience in an administration/clerical role
* Minimum of 3 GCSEs at Grade C or above, or equivalent, including English and Maths or alternatively, be able to demonstrate at least 2 years relevant experience in a similar post
* Excellent communication skills both written and verbal
* Previous experience of working within a team
* Working knowledge of Microsoft Office Suite including Word and Excel
* Ability to assess, analyse and interpret information

Desirable Criteria:

* Experience of using Agresso, CoreHR, Infor and Genius
* Previous experience of staff rostering and wages administration

Main Duties and Responsibilities:

* Management and input of safety critical vehicle records including defect information, scheduled maintenance programmes, component tracking and work done using a paper based file system, Genius and Infor system
* Administer staff attendance and timesheets including input onto CoreHR and Infor systems
* Complete fuel for 3 sites and forward information to the relevant Department
* Produce service schedules using Genius system and monitor actual services completed
* Purchase office supplies, through Agresso system
* Compile reports and management information including use of statistical presentation on a periodic basis using Genius system and MS Excel
* Compile information in relation to Customer Complaints or Claims using Genius system
* Update, control and maintain administrative filing systems including safety critical records
* Co-ordinate the Depot Manager’s/Engineers’ diary arrangements and allocation of training courses for teams
* Ensure that all duties are undertaken in compliance with legislation, the company Safety Management System and departmental Safety and Quality Systems
* Act as uniform, safety footwear and safety eyewear coordinator
* Typing of letters, reports and minutes of meetings
* Deal with day to day correspondence with minimal guidance
* Any other reasonable duty