Administrator

Location UK / Antrim

Job Type Permanent, Temporary full-time, TemporaryContract, Trainee

Salary Not disclosed

Updated 2 weeks ago

Reference 1365185

 Job Description

Experienced Administrator required for a Temporary to Permanent Job Opportunity in Co. Antrim

Exciting opportunity for an experienced and enthusiastic Administrator to join a large expanding company based in Co. Antrim.

This is a Temporary to Permanent Job Opportunity

Immediate Start

Working hours: Monday – Friday: 09.00 am – 17.30 pm

Pay rate – £9.62 p/h based on a salary of £20k

Job Purpose:

You will be responsible for ensuring effective order management through clear communication between the Sales and Operations function. You will also be required to support the sales team on commercial tasks across the full spectrum of the sales function, such as answering client calls, assisting in customer service ensuring full and complete follow-up

Essential Criteria:

* Must be available immediately
* Accuracy and numeric skills
* Good working knowledge of MS Excel knowledge (Intermediate to advanced), plus MS Word and PowerPoint
* Fluent in English – strong communication skills both written and verbal
* Ability to multi task and prioritise
* Excellent organisational skills

Key Responsibilities:

* Supporting the Sales team across all client needs
* Raising purchase orders
* Assisting in the compilation of weekly reports
* Following up existing administrative workload and getting ahead of weekly sales tasks
* Order management and follow through from start to finish
* Tracking, checking stock availability, checking pricing, checking preferred delivery dates – includes checking the daily status of orders both incoming and outgoing and raises any red flags shipment issues – includes etailer, bricks, mortar and brand websites as well as works across both UK/EU & potentially North America on VL & NKD SKN as required
* Interfaces directly with the key account or salon order administrator to offer excellent service & smooth order process and fulfilment, referring up to Key Account/Sales manager as required
* Following up on the day-to-day sales team requirements
* Point-of-sale materials approvals
* Raising purchase orders for all required needs and liaising with the Finance team as required
* Supporting sales team in the organization, dispatch of all materials, presentations and samples
* Chasing client approvals/authorization (selectively & under Key Account direction)
* Generate weekly sales packs for the Sales team
* Assisting the team on processing and managing returns, sampling and assembly programs
* Complete new line forms for selective retailers in a timely manner
* Ability to update sales dashboards if required based on team workload
* Assist inputting of sales forecasts into Sage
* Provide sell-in vs. target and sell-through reports for selective retailers on new launches
* Organise stock allocations, samples, sales presenters and sales case inserts etc. in preparation for Sales Conference Meetings
* Arranging of travel, accommodation, meeting rooms, and lunches for the commercial team
* Assist in the allocation of stock allocation for new launches, discontinued lines, Sale, markdowns and replenishment issues
* Collate and distribute weekly reports or key account feedback to Head of Sales
* Liaising with Operations
* Ensuring the smooth supply-chain process is up to date on any sales issues & requirements including stock pressures and shortages