Executive assistant

Location UK / Belfast

Job Type Permanent, Temporary full-time, TemporaryContract, Trainee

Salary £20000 - 30000

Updated 2 weeks ago

Reference 1360316

 Job Description

Executive assistant . starting asap . Belfast £10.05ph

Executive assistant . starting asap . Belfast £10.05ph

Your new company
Public Sector organisation based in Belfast

Your new role
Management of Assistant Director’s Office

  • To provide confidential personal assistant support for the Assistant Director, including correspondence and diary management and telephone call handling.
  • Management of the Assistant Director’s office to ensure the provision and maintenance of a consistent high quality service.
  • To plan, schedule and co-ordinate the administrative and information systems/activities associated with the work of the Assistant Director’s office.
  • In conjunction with the Assistant Director to forward requests for responses/action to senior officers, including the setting of agreed deadlines for return. Collation / monitoring of all requests.
  • To read and monitor work and typed materials for the Assistant Director’s signature are accurate and complete.
  • Development, maintenance and updating of a comprehensive filing system (manual and electronic) within the Assistant Director’s office ensuring the storage of confidential records.
  • Design, creation and maintenance of a booking system for the effective use of meeting rooms for internal and external customers, receiving of visitors and arranging hospitality as appropriate.
  • Receiving guests, attendance at functions/events as required by the Assistant Director.
  • What you’ll need to succeed


    5 GCSE/GCE O levels at grades A-C or equivalent, including English and Maths
    equivalent/ higher relevant qualification.

    Hold OCR/RSA Level 2 typewriting or word processing (parts 1&2) or equivalent
    2 GCE A levels OR equivalent/higher qualification Experience:

    A minimum of 3 years’ administrative experience, in the last 6 years.
    A minimum of 1 years’ experience of working with a wide range of internal and external stakeholders to achieve successful outcomes.
    Experience of diary management.
    Good IT skills including use of word processing, spreadsheets, presentation and communication software.
    Good interpersonal, oral and written communication skills.
    Excellent organisational skills and a proven ability to successfully prioritise and manage a range of tasks within strict deadlines.

    Desirable Qualifications:
    OCR/RSA Level 2 typewriting or word processing (parts 1&2) or equivalent
    IT or secretarial qualification.

    Experience of minute taking.

    What you’ll get in return
    City Centre Location
    Public Sector
    accrued Holidays
    £10.05 per hour
    Paid weekly

    What you need to do now
    If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV, or call us now.
    If this job isn’t quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

    Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C’s, Privacy Policy and Disclaimers which can be found at hays.co.uk