Administrator

Location UK / Antrim

Job Type Permanent full-time, TemporaryContract

Salary £10000 - 20000

Updated 2 weeks ago

Reference 1348706

 Job Description

Honeycomb is assisting our client, a successful professional service practice based in Carrickfergus, with the recruitment of an Administrator. This is a full time, permanent position.

Honeycomb is assisting our client, a successful professional service practice based in Carrickfergus, with the recruitment of an Administrator. This is a full time, permanent position.

The client

A successful professional services practice based in Carrickfergus.

The role

This is a key role for a highly organised, motivated, and self-directed Administrative Officer/Receptionist. This role will involve:

  • Being the face and voice of the company and first point of contact (telephone, email or in person) for clients and suppliers
  • Meeting and greeting guests, co-ordinating meeting room bookings and managing the switchboard.
  • Day-to-day admin / office duties such as copy typing correspondence, data entry, ordering stationery, arranging couriers and post as well as supporting the wider team with any ad hoc duties
  • Drafting VAT documents and letters of engagement

What this role requires

  • Have an excellent customer focused telephone manner and experience of handling a busy switchboard
  • Manage the reception area (meeting and greeting guests, handling any enquiries) and general housekeeping for the reception area
  • Processing invoices including matching to purchase orders, identifying any discrepancies, inputting on to the agency’s management system and passing to accounts for payment
  • Maintain and update the booking system for the meeting rooms
  • Be able to co-ordinate and manage external suppliers (newspapers, food and beverage, stationery etc.)
  • Be able to report and liaise with IT and Telephone Providers: resolving faults, issues and scheduling visits
  • Be able to support the other departments on ad hoc basis – account handling, strategy, media, accounts etc. – with typing / word processing and researching background information
  • Have excellent communications skills – written and oral
  • Have excellent organisational skills, planning ahead, prioritising and scheduling your workflow across a number of workflows in an effective manner
  • Be able to work on your own initiative and also as part of the wider team
  • Have proficient IT skills, specifically the full MS Office package

Qualities

You must be able to manage the reception area in an approachable and professional manner.

Additionally, you need to:

  • enthusiastic, quick to learn and able to and work under pressure
  • be able to take a brief and deliver against this
  • be highly organised
  • desire to provide excellent service and presentable at all times
  • be flexible in your approach to work and time management
  • be meticulous, thorough and detailed in your approach
  • be able to meet deadlines and manage shifting priorities
  • be fully aware of and adhere to CPD & ISO and other relevant agency processes
  • manage day-to-day administration: posting, bookings, invoicing, minutes etc.

Financial Experience:

  • Flag any invoice queries with the relevant parties in an accurate and timely manner
  • Accurately process invoices and purchase orders
  • Accurately track and record colour copies on various projects
  • Build good relationships with relevant suppliers/partners

Base Salary

£17-18K with an excellent benefits package.

To speak in absolute confidence about this opportunity please contact Louise Quinn, Specialist Consultant at Honeycomb on 02890 918590 or send an up to date CV via the link provided.

If this position is not right for you, we may have others that are. Please visit www.honeycomb.jobs to view a wide selection of our current jobs or call us on 02890 918590.

All conversations will be treated in the strictest of confidence.